Programme Associate (3 positions)

Job Identification 17835 Locations

Jakarta Pusat, Indonesia

Posting Date 04/24/2024, 04:24 PM Apply Before 05/09/2024, 11:59 AM Job Schedule Full time Agency UNDP Grade G6 Vacancy Type Fixed Term Practice Area Effectiveness Bureau Regional Bureau for Asia and the Pacific Contract Duration 1 Year with Possibility for extension Education & Work Experience Bachelors Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience Required Languages English, Bahasa Vacancy Timeline 2 Weeks Mobility required/no mobility no mobility required
Please note: This vacancy announcement is for three (3) positions:

• Programme Associate, Risk, Resilience and Governance
• Programme Associate, Financing for Development
• Programme Associate, Nature, Climate and Energy

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet.

UNDP Indonesia has a complex and challenging Country Programme covering a wide range of environment related issues, including climate change mitigation and adaptation, environmental governance and natural resource management, pollution, protecting biodiversity, renewable energies and waste management. The Programme also pursues linkages with other projects and programmes addressing issues such as disaster risk reduction, poverty eradication and inequalities under the framework of Sustainable Development Goals.

The United Nations Sustainable Development Framework (UNSDCF) and UNDP Country Programme Document (CPD) are designed in full alignment with the 2030 agenda, The strategic priorities of UNDP Indonesia for the next five-years are encapsulated under four outcome areas: 1) Inclusive Human Development; 2) Economic Transformation, 3) Resilience to Climate Change and Disasters, and 4) Innovations for accelerating the achievement of the SDGs.

Within the Indonesia Country Office (CO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support. The team further provides demand-driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others.

Within the Country Office (CO), the Programme team has a responsibility of developing, providing oversight, and ensuring adherence to the quality standards of UNDP’s projects and programmes in full alignment with the priorities set out in the CPD and UNSDCF. Programme staff provide high level advice on programming, technical issues covered under the CPD, advocate for UNDP Corporate messages and engage partners including governments, private sector, development partners, civil society organizations, UNDP corporate bodies including regional and Headquarters to coordinate and catalyze knowledge, lessons learning and partnerships to design effective and innovative programmes. Programme team further oversees effective implementation of the country programme and its outcomes and strategic direction of UNDP, contribution to UN cooperation framework. The team further ensures that quality principles as per the UNDP policies and guidelines are adhered to during the entire cycle of programming and across management of portfolios. Strategic partnerships support resource mobilization and identify strategic programme areas of cooperation for new initiatives, including joint programming opportunities. Programme team is responsible to maintain effective partnerships with relevant development partners and government, UN Agencies, IFIs, government institutions, bilateral and multilateral donors, private sector, and civil society in the designated support areas.

The CO also comprises of the Management Performance and Oversight team that provides strategic guidance entrusted with the corporate alignment, programme finance management, and quality assurance. It works closely with programme teams in target-setting, and results monitoring/reporting. The strategic communications team provides knowledge management and communication support to all programme interventions.

As a member of the Programme team, and under the supervision of the Programme Specialist or Analyst, the Programme Associate provides support primarily to the leadership in execution of services in his or her respective Programme Team, and supports the formulation, planning and management of the UNDP Indonesia programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations and backstops as necessary the Programme Associates in his or her Programme Team.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex programme and finance-related issues and exchange of information.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Duties and Responsibilities

Supports effective planning, implementation, monitoring and timely reporting:

• Supports collection, analysis and presentation of background information for preparation and formulation of CCA, UNSDCF, CPD and other strategic documents and policy papers.
• Compiles information, development and presentation of background information for the formulation of project documents, work plans, budgets, and proposals within the assigned portfolio.
• Provides inputs to the CO planning, monitoring and reporting documents (corporate, regional and CO systems and platforms).
• Contributes to the analysis of information on donors, partners, including provision of information on projects funded through government cost-sharing.
• Supports project planning, monitoring and evaluation, and day-to-day project management, including project communication and reporting, as required.
• Contributes with research data to concept notes, project ideas, funding proposals, policy briefs etc.
• Supports the development of new pipeline projects and provides inputs and updates on the pipeline information.
• Supports monitoring and timely preparation of information and reports according to approved project documents, corporate timelines, and CO requirements.
• Supports integration of gender considerations in all programmes/projects from the design to implementation, including planning and budgeting, implementation, monitoring and evaluation, as well as reporting in line with and using the corporate gender equality commitments, tools and strategies.
• Participates and contributes to the programme team meetings, preparation and implementation of the workplans and implements assigned activities under the respective plans.
• Supports the achievement of performance targets in line with CO plans and priorities.
• Monitors and ensures timely operational and final closure of projects within the portfolio.
• Supports quality assurance for projects information in corporate systems and open data platforms in accordance with UNDP’s policies and procedures, as needed.

Provides operational and financial management support to the Programme team and the country office:

• Supports planning, monitoring and reporting of programmes and projects pertaining to budget and resource management, and ensures support in quality control of financial resource management, flagging any deviations or bottlenecks.
• Reviews of financial/expenditure reports; prepares and submits payment and other programe/project-related requests; implements corrective actions in line with UNDP rules and regulations.
• Reviews project budgets and budget revisions to ensure matching with available resources in projects.
• Raises e-requsitions and ensures that vouchers processed are matched and completed, and transactions are correctly recorded and posted in ERP.
• Supports in data entries, including relevant cost-recovery rates and their distribution, as required.
• Enters budget and revisions into the ERP and ensures appropriate documentation management.
• Checks CDR Bridge and provides support in verification of Combined Delivery Reports and follow-up on their signing by UNDP and Implementing Partners, as required.
• Supports tracking of programme delivery and in implementation of acceleration or corrective measures.
• Provides support in follow-up to recommendations from audits and assessments (e.g., CO/DIM/NIM Audits, evaluations).
• Uploads required documentation in the corporate systems.
• Ensures regular monitoring of contribution agreements milestones and flags potential delays in attainment of milestones for timely corrective measures.

Provides support to implementation of business processes, quality assurance and oversight of programmes:

• Supports development and implementation of standard operating procedures for the CO and projects.
• Ensures that business processes are followed by CO and project teams in line with the UNDP regulations and rules and the UNDP internal control framework.
• Supports in quality assurance processes, including regular updates of project information and risk registers are made by project and programme teams.
• Assists in quality assurance processes of the Country Office in accordance with UNDP’s policies and procedures, as needed.
• Supports oversight and monitoring processes of the Country Office in implementation of the Harmonized Approach to Cash Transfer (HACT) framework, including assurance plans and assurance activities.
• Supports the oversight measures of NIM projects (incl. monitoring support of cash advances and liquidation, required capacity assessments, etc.)
• Ensures efficient update and follow-up to the DIM/NIM project audits in the UNDP CARDS system.
• Implements effective internal controls, and proper functioning of a client-oriented financial resources management system.
• Supports the establishment of the effective mechanisms within the team and Country Office focusing on efficient delivery of development results.

Facilitates Learning, Knowledge Management and Self Development:

• Assists the programme unit in capturing, codifying, synthesizing lessons from evaluations and assessments and helps in sharing and accumulating best practices and experience across teams and the region.
• Facilitates peer reviewing, commenting on, and seeking to improve, the quality of projects, good practices, guidelines, and other documents, as required.
• Supports organization of training and workshops for CO and project personnel on project management, financial management, and ERP use.
• Supports in provision of guidance to implementing partners on project management and implementation, administrative procedures, monitoring and reporting in compliance with POPP.
• Participates in events and provides sound contributions to knowledge networks and communities of practice.
• Develops and carries out a personal professional development and learning plan as agreed with the supervisor.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Core Competencies

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional and Technical Competencies

Business Direction & Strategy

• Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions; Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and ways forward look like for UNDP.
• System Thinking: Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Management

• Results-based Management: Ability to manage programmes and projects with a focus on improved performance and demonstrable results
• Resources Management:Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity
• Internal Reporting and Accountability: Ability to create internal reporting and accountability processes and standards

Finance

Financial Planning and Budgeting: Ability to create and manage processes to achieve UNDPs long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Ethics

UN policy knowledge – ethics: Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Required Skills and Experience

Education:

• Secondary Education is required
• University Degree (Bachelor’s degree) in Business Administration, Management, Public Administration, Economics, Social Studies or related fields will be given due consideration but not a requirement
• Specialized certification in Programme or Project Management (e.g., MSP or PRINCE-2) or Accounting and/or Finance is a distinct advantage.

Experience:

• Minimum 6 years (with secondary education) or 3 years (with Bachelor degree) of progressively responsible administrative, finance or programme experience at the national or international level is required
• Proficient user of computers and office software packages (MS Word, Excel, etc.) is required.
• Knowledge of ERP platforms (Oracle etc.) and experience in handling web-based management systems is highly desirable.
• Experience in programme management support is desirable.
• Experience in supporting business processes and quality assurance is desirable.
• Experience in operational, administrative and/or financial management support is desirable.
• Knowledge of UNDP’s policies and procedures on programme or project finance is desirable.
• Fluency in English is required. Fluency in the national language (Bahasa) of the duty station is required for local staff.

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

Disclaimer

Important information for US Permanent Residents (Green Card holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.