Coordinator Proposal

Coordinator Proposal Job ID 929733 Job Type Maximum Term < 12 months Location Indonesia - Jakarta Head Office Categories Commercial / Project Finance / Bid Work Applications close 31 Mar 2024 SE Asia Standard Time
About us

With a global business, we offer diverse and rewarding careers. We are committed to Thiess being a company and a culture where great people can excel and where they are developed and supported to reach their highest potential. Join our team today.

About the role

In this role, you will:

• Prepare the Proposals/PQ and Tender submission within Pre-Contracts /Business Development & Estimating function for Internal & External Clients
• Prepare Pre-Qualification, Tender, Post Tender Submission, documents, administration work and requirements as per request by Client
• Responsible for uploading, copying and recording all Proposal and Tender documents to be distributed to Tender team and other relevant Departments as required
• Manage the Tendering progress, including working together with other Departments, to ensure Tender is submitted on time
• Administer all correspondences & documents (hard copy and electronic) incoming & outgoing from and to Client related to Estimating and Tendering
• Manage document control for Tender documents, Tender review, Tender minute of meeting, Contract documents, transmittal advice, and other documents (hard copy and electronic), incoming & outgoing from and to Client related to Estimating and Tendering
• Prepare and maintain tender files (hard copy and electronic), in accordance with the Thiess Governance System (TGS)
• Manage Salesforce database and ensure all information are captured and updated in that system
• Assist in processing invoices relevant to Pre-Contracts Department, including cost of consultants, exhibitions/events, suppliers and expense report; raise Order Requisition (OR) and responsible for administration
• Generate reports in/from Salesforce (NWFR - New Work Forecast Report, Monthly Work Winning Report, etc.) as required
• Assist to prepare / review the Pre-Contracts Department Job Cost Report as required
• Manage OR/OP in JDE for Pre-Contracts purposes as required

About you

• Min Bachelor Degree in any major, with more than 4 years as contract administrator or similar role
• Organization skills and attention to detail
• Computer skills (PowerPoint, Excel, Word, etc.)
• Presentation skills
• Research & analytical skills
• Networking skills
• Knowledge and experiences in Mining Services scope and activities
• Proposal and Tender process knowledge (Market & Client knowledge)

About us

We partner with our clients to deliver excellence in open cut and underground mining in Australia, Asia, Africa and the Americas. For more than 80 years, we’ve operated in diverse commodities, geologies, environments and cultures. Our team uses that insight to optimise solutions for each project and create lasting value for our clients and the communities we live and work in.

Visit our website to learn more – http://www.thiess.com

Driving a diverse, inclusive and respectful culture

We’re committed to safe, healthy and respectful workplaces. A place where everyone matters always.

We welcome and celebrate the differences and similarities among people including gender, identity, ethnicity, race, heritage, sexual orientation, disability, age, culture, religion, language, appearance, parental status and education.

We believe diverse experiences and perspectives not only make us more innovative, productive and engaged, but are crucial to our success.

If you require assistance to apply for this job because of disability or special needs, please contact us here. No other requests will be acknowledged.

How to apply

This role is an opportunity to take the next step in your career. With our culture of recognition, development, and a stimulating and satisfying work environment, there is no better time to join Thiess.

To apply for this role, please click the ‘Apply’ button or the link below.