Assistant I

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: Assistant I - Quality (This role is available for Indonesian nationals only)

Work Location: Indonesia

KEY RESPONSIBILITIES:

• Update database for all project documents related to Quality.

• Log all incoming documents from the various projects, categorize them and then forward the documents to the concerned quality engineer for review and approval.

• Maintaining RFI log and distributing daily RFI’s to relevant discipline inspectors.

• Prepare weekly and monthly status reports based on documents reviewed by the Quality Engineers for the respective project.

• Maintain all documents related to projects, in line with the ISO 9001/2000 Quality standards, which are directly audited by the external certification agency.

• Maintain all documents related to the internal audit process including audit records, Quality improvement log, customer complaints and customer feedback.

• Maintain work procedures, issue transmittals as and when work procedures are changed. Prepare and modify work procedures, quality manual and quality handbook.

• Assist in organizing Quality induction courses.

• Perform general administrative duties such as receiving incoming fax transmissions, mails and couriers thereby ensuring timely flow of information. File and retrieve corporate documents, records, and reports.

• Perform other related duties as advised by the supervisor.

• Calendar management for Managers in QA/QC to record and manage meetings.

• Manage Business travel for QA/QC (including flight and hotel bookings).

• Coordinate in-house meetings (Conference room bookings AND collation / distribution of meeting agenda).

• Manage Leave / holiday plan for full QA/QC engineers and managers.

• Control and issue of stationery for QA/QC department.

• Control and issue of QA/QC stamps for inspection personnel.

• Prepare minutes of meeting.

• Drafting formal letters to external contacts.

ESSENTIAL QUALIFICATIONS AND SKILLS:

Diploma or bachelors degree with minimum 3 years of relevant Experience.

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