Administrative Assistant

OUR HIRING PROCESS:

• We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give your candidacy a fair and detailed assessment.
• We may then invite you to submit a video interview for the review of the hiring manager. This video interview is often followed by a test or short project that allows us to determine whether you will be a good fit for the team.
• At this point, we will invite you to interview with our hiring manager and/or the interview team. Please note: We do not conduct interviews via text message, Telegram, etc. and we never hire anyone into our organization without having met you face-to-face (or via Zoom). You will be invited to come to a live meeting or Zoom, where you will meet our INFUSE team.
• From there on, its decision time! If you are still excited to join INFUSE and we like you as much, we will have a conversation about your offer. We do not make offers without giving you the opportunity to speak with us live. After all, we consider our team members our family, and we want you to feel comfortable and welcomed.

Join our dynamic team as an Administrative Assistant! Youll play a key role in supporting our daily operations and ensuring efficient administrative processes. If you excel in fast-paced environments, multitasking, and possess strong organizational, communication, and attention to detail skills, we invite you to explore this exciting opportunity with us. Lets make a difference together!

You will:

• Provide administrative assistance.
• Research vendors and suppliers.
• Arrange travel accommodations, including flights, hotels, and car rentals.
• Coordinate travel plan adjustments, such as contacting airlines, making online changes, confirming rates, and checking baggage policies.
• Gather, organize, summarize, and analyze various data from the web, phone calls, and social media.
• Draft letters, emails, instructions, guides, inquiries, and claims.
• Assist the Manager with various tasks.

Requirements:

• Fluent in both English and Russian.
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Docs.
• Exceptional attention to detail, emphasizing accuracy and precision.
• Strong organizational and time management skills.
• Capable of handling confidential information discreetly.

Terms:

• Working hours 9AM – 6PM with 1 hour lunch break in EST time zone;